Less paperwork

The complete registration process, and the payment, is done online by your clients themselves, reducing the need to use fax, phone, mailing or emailing.

Eliminate data entry

Data entered by the client are saved and structured in your database, reducing potential errors and espacially, the time and costs associated with manual entry in Excel, Access, Filemaker, or your home-built system.

Maintain up-to-date client data

Your client files are stored in a centralized Internet database. Your employees can access it from anywhere, at any time, if need be. Any data update made in Amilia is immediately available to you; everyone sees the same, exact and precise, data.

Facilitating Communication

Improve communication with your clientele; the registration confirmation, the payment receipt, reminders or statements of accounts are sent by email directly from Amilia. No need to keep a separate mailing list outside the system anymore.

Increasing Client Loyalty

Precise information is kept on the profile and transaction history of your clients, this increases the quality and pertinence of your relationship with your clients and your service offering.

Increasing Participation

Client participation in to your activities is increased when registration is handled online and paid by credit card, eliminating the need to manage waiting lists before actually knowing who will confirm their registration.

Reducing Operating Costs

With Amilia, time dedicated to administrative tasks is significantly reduced, which in turn frees up your employees to work on other projects that contribute to your business' development.

Simplifying Cashflow Management

Electronic payments eliminate invoicing operations, collections and bank reconciliations. You are paid faster, with less NSF cheques or delays

Simplify Accounting

Information about revenues such as client accounts, account receivables, refunds, invoicing, receipts details, extra fees or rebates, deposits or batch closes is presented is pre-established reports, which eliminates the need to duplicate identical data in your accounting system. Your accounting system is then used to handle the payables functions and to produce financial statements.

Develop Business Intelligence

The combination of real-time visibility into your client information and detailed reports allows you to gain precise insight into the demographics, purchasing behaviour and client tendencies. This helps you to make better decisions.

Increase Conversion Rates

Conversion rates for potential clients greatly increase when the registration process is easy, fast and secure. Participants spend an average of 4 minutes to complete a registration online with Amilia, including the payment.

Facilitate Different Pricing Strategies

Amilia puts a powerful tool at your disposal that automatically calculates and applies promotional discounts or rebates based on the age, the place of residence, the number of members in a family or the number of activities per person. This function greatly simplifies the accounting processes linked to your pricing policy.

Firstly, what is a web application?

A web application is software that you use on the Internet, directly from your browser. There is nothing to install on your computer, nothing to download or to updates. If you pay your bills online, use email services like Gmail or Hotmail or use Facebook, then you already have experience with web applications.

Why is this beneficial for my organization?

When you use a web application, you don't have to worry about the technical aspects; you only need to focus on your work. We take care of everything else: security, availability, backup and archiving, updates, in essence, everything that is normally the responsibility of the "IT guy".

There is nothing to install, ever.

With our web application, there is nothing to download or install on your computer. Simply open your web browser! (We recommend Firefox 3 or Internet Explorer 8.) It's as easy as checking your email.

You will never have to ask: is it compatible with...?

Traditional, desktop softwares are designed to work with specific platforms, such as Windows, Mac OS or Linux. Our web application works everywhere, regardless of the Operating System. All you need is an Internet connection and a browser. That's it!

You always use the most recent version.

Contrary to traditional software, which requires you to download and install the latest updates yourself, our web application is constantly updated. As soon as you log in, you know you are using the latest and best version available.

Your data is secure with us

Our state-of-the-art servers are hosted in a datacenter protected by biometrics locks and under 24/7/365 surveillance. Our application and infrastructure are regularly updated by our expert team with the latest security patches.

Data is centralized

A key advantage of a web application is that all your data is centralized and accessible online

Better interaction

Client have access to their account from anywhere, at any time. This allows them to update their information or come back to pay their outstanding balance whenever is convenient for them.

Faster Registration

The registration is completed much faster. Clients do not have to download or print a registration form, fill it out manually and then mail it with an enclosed cheque.

Automatic Registration Confirmations

A registration and payment confirmation is automatically sent online, avoiding unnecessary manual verifications from your employees.

Easier Payments

Online payment with a credit card is more advantageous and economical then cheque payments. Several studies show that the average administrative cost to handle cheque payments is roughly $90 (employee time, bank reconciliation, follow-ups, data entry, etc.). Unless you have very expensive activities or volunteers instead of employees, substantial savings are possible with electronic transactions!