Online Client Database
Amilia is an online client database that organizes detailed information concerning all participants and members registered with your organization.
Amilia is a web application. All you need to access your data is a working Internet connection. Amilia requires no download or installation, yet it keeps your data within reach from anywhere, at any time.
Amilia is bilingual. Users can choose to work in either English or French!
Registration
Amilia is a complete registration platform.
Several family members can register at the same time, in one specific account and all in a single transaction. Spots are instantly reserved for each member in their chosen activity until payment is confirmed. Amilia then generates an invoice and sends the registration confirmation by email automatically.
Customizable Forms
Personalize registration forms by modifying fields and adding or removing
questions to meet your organization’s specific needs. Restrict access to activities
and promotions based on members’ specific answers.
Write and send messages to your clients, gain web visibility with Amilia Pages,
link your website to Amilia through ready-to-use buttons that make the registration process crystal clear!
Activity management
Manage your seasonal programs and activities in a flash. Restrict registration by age or gender.
Require registrants to enter a password or own a certain membership type.
Limit online registration to specific time periods. Offer preauthorized partial payments spread out over time or apply
personalized rebates to invoices (such as employee discounts, for example).
With a few clicks, view the number of remaining spots, the list of participants, their complete profiles or account balances.
Duplicate activities easily. Copy an entire activity or program from a previous year to cut back on setup time even further.
Membership Management
Amilia will revolutionize the way you manage your
membership and client databases.
Creating and editing membership types is a cinch! What's more, Amilia
keeps tons of useful information at your fingertips, including lists of
active members, contact information and the exact number of members for each membership type.
Amilia never double-bills a participant from one registration period to the next
if the necessary membership has already been purchased. Amilia also recognizes clients
who have failed to acquire the required membership, and restricts their access to certain activities, until it is purchased.
Participant Management
Flawless member information tracking!
View registration forms, accounts belonging to related family members, purchases and financial information.
Thanks to unique family accounts, customers can register and group their family members together. They can even add new members any time they like!
Generate Excel reports with contact information, statements of account and detailed transaction histories by program or activity... even for the entire database!
Payment Processing
Give your customers access to secured online credit card payments!
Once payment has been received and the registration has been successfully processed,
an automated confirmation email will be sent to the customer. If the "Pay Later"
option is available and selected by the customer, a spot will be reserved for the
participant in their chosen activity, a registration confirmation email will be sent
and the amount due will be adjusted in their account.
Have you considered offering preauthorized credit card payments?
Our Professional and Corporate Plans give you the option of allowing your customers to
spread out payments over time for larger transactions. Specific payment amounts and dates must be set by administrators.
Revenue management
Amilia is a valuable financial management tool. Track accounts receivable, transaction histories and receipt details.
Keeping an eye on refunds and post-dated cheques has never been easier!
Amilia is the ideal complement to your existing accounting system!
Communications
Communicating with your members has never been simpler!
Select an activity to contact everyone who has registered for it, write up a message and press Send!
Amilia automatically recognizes all targeted participants and sends them your message! Now, everyone can find out about cancelled or rescheduled classes automatically!
There is no need to maintain separate mailing lists for each activity! Let Amilia do it all for you!
Group Management
Manage participants by creating separate groups within a given activity (i.e. classifying students by instructor). Our friend-pairing tool also lets you pair friends or siblings together at the parents’ or guardians’ request.
Reports
Generate a multitude of reports with only a few clicks!
Produce:
- Revenue and Receipt Summaries
- Sale Summaries
- Rebate and Additional Fee Lists (not linked to Promotions)
- Membership Sales (by Date of Purchase)
- Revenue Details (Invoices and Credit Notes)
- Receipt Details (Payments and Refunds)
- Post-Dated and Preauthorized Payment Status Reports
- Accounts Receivable
- Participants by Location (by Activity)
- Participant Emails
- Etc.