4 Hacks to Make Your Workplace More Environmentally Friendly

Posted on 4/20/18 9:00 AM by Matt Fish

Earth Day 2018 is coming up this Sunday (April 22nd) and it’s a perfect opportunity to look at your organization’s day-to-day operations and assess how eco-friendly those processes are. From recordkeeping to ID cards to the food and beverages being consumed in the break room, there are several easy steps you can take to make sure your workplace is being kind to our planet.

Discover 4 nature-friendly hacks for your business:

Families in Nature

As it stands, having your organization go green is not only good for the environment, it can also help net you some more customers. According to The Balance, a global survey taken in 2014 found that the majority of consumers are willing to pay more for a product or service offered by a company that observes nature-friendly business practices. If “greening” your business becomes a genuine priority (with “genuine” being the key word here), it will undoubtedly have a positive impact on your bottom line.

Here are some easy hacks that help create an eco-friendly workplace:


Say Goodbye to Paper Recordkeeping

If your organization is still relying on a wrote system of recordkeeping in our mainly digital landscape, it’s definitely time to consider alternative options. Besides the fact that printing needless amounts of paper forms is an example of office supply waste that ultimately harms our environment, storing important information such as client profiles, transaction histories and contract templates electronically is so much more convenient and efficient.

By centralizing all your data in a cloud-based online system, you also reduce the possibility of losing or destroying key documents because they’re only available in paper form. Also, if your business absolutely needs to use a lot of paper on a regular basis, you can also observe eco-friendly best practices by committing to planting more trees or funding a similar effort in your city or community.


Consider Digital Access Cards

This is somewhat related to paper recordkeeping in the sense that, if you’re not going to keep a lot of physical documents and move everything to a digital space, why should access cards be any different? If you need a special pass to get into your office or building, having a secure electronic version that you can use with your smartphone is a decided upgrade over a physical ID card that can be easily duplicated, lost or stolen.

Further to that, if you have a change in personnel or a current employee changes personal information like their address, you can easily the digital version of a card, whereas it could take weeks for a physical card to reflect those updates. By eliminating hard copies of ID cards, most of which are made using plastic, you can significantly reduce your organization’s carbon footprint at the same time.

The same principle of electronic IDs applies to activity-based usage as well. Read more about digital citizen cards on our blog.

Eco-Friendly Business

Keep Water and Brew Coffee In-House

It seems like a small convenience that most don’t notice day-to-day, but North Americans spend a lot of money on water and coffee that isn’t made at their workplace. In fact, in 2013, Canadians bought 2.4 billion litres of bottled water alone, a statistic that hasn’t shrunk in any meaningful way since then. What’s more, plastic water bottles and coffee cups, even if recyclable, often end up in landfills anyway. It’s time to buck the trend and keep water and coffee consumption entirely in-house.

Purchasing a filtered water dispenser and at least one good coffee machine is not an astronomical expense for most businesses. To that end, buying branded reusable water bottles that employees have access to is also a cost-effective way to reduce long-term employee spending and increase overall company morale. As far as eco-friendly changes go, this is something you can implement extremely easily.


Consider Work From Home (WFH) Days

This won’t apply to all industries, but for most of us, our day-to-day at work involves completing tasks electronically, using a desktop computer, laptop or mobile device. To that end, with the internet and cloud computing being so prevalent these days, needing to show up to an office isn’t always necessary. As a result, WFH days have become more than a pipe dream – they’re leading to increased employee productivity.

By eliminating someone’s daily commute, you’re not only drastically reducing their gas emissions and, by association, your company’s carbon footprint, but you’re indirectly motivating your staff to work harder and more efficiently. Allowing WFH days are a sign of trust and, according to recent studies, 91 percent of those who enjoy this freedom say they’re more productive. Overall, this is a change that positively impacts your environmental best practices and your bottom line in equal measure.

Earth Day 2018 

Making sure your business is doing all it can to respect our planet doesn’t have to be a long, painful process. By implementing easy changes like cutting down on plastic water bottles or longer-term projects like moving your documentation into a centralized digital database, you’ll not only be promoting nature-friendly conduct, but you’ll also allow your company to run smoother and more efficiently than before.

Using an online registration system like Amilia's can also help your business be kinder to the environment. Read more by clicking below!

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