ANNUAL REGISTRATION/INSURANCE FEE
All Students will be charged a registration/insurance fee. This fee is good for one year or until you drop out of a program.

MAKEUP POLICY
Because of our strict student to teacher ratio, missed classes will not result in make-up classes, prorated tuition or refunds. No refunds for classes missed including scheduled holidays.

You are responsible for payment for your student's classes whether or not your child attends class.

WHAT TO WEAR
Children may wear tucked in T-shirts and shorts OR Tights - and be sure to plan for clothing that they can go upside down in. NO OUTSIDE SHOES! All students should have activity-appropriate footwear during class, and MUST change in to a separate clean indoor only pair of runners. NO food, gum or jewelry. Hair should be pulled away from the face so that is stays up for the entire class. Personal items should be left in outside of equipment areas. This facility's staff will not be responsible for ANY items that may be lost or stolen. Be sure your child's belongings are taken home at the end of each class.

ARRIVAL AND PICKUP
Be sure your student arrives 5 minutes before his/her scheduled class time. Please pick up your child on time. Please inform us if an emergency arises and if you know you will be late picking up your child.

We understand that life happens. One late pick up is understandable with extenuating circumstances. Please respect that staff are unable to stay late to watch children, either at closing time or during other practices. Repeat late pickups will be subject to a charge of $1 per minute or more.

Please instruct your child to always wait in a safe area and you should escort them from the building to your car. Please take into consideration that our athletes may include young children.

DROPPING A CLASS:
To request a cancellation of class, email accounts@royalcitycheer.com. Only a written notice will be acceptable and must be provided 1 month prior to dropping the class all programs except for All Star Cheer which requires 2 months notice.

Short term programs (3 months or less) can not be dropped. (Camps, clinics, short term programs of any kind, summer session sports, and related.)

We do not provide refunds of any kind but can cancel future installments with enough notice.

FINANCIAL POLICIES

All athletes and parents understand that:

They assume full responsibility for all costs incurred as a member of RC including but not limited to: gym registration, monthly tuition, and for cheer: apparel costs, competition and travel expenses, or any other item(s), or services purchased or rendered and the payment in full of those items regardless of any circumstances that may arise.
A credit card or post dated checks must be on file. You will be charged as listed on the program when you register.
$25 fee is applied when payments are not on time or cheques/credit card payments are not cleared or provided.
Online payments only via e-Cheque or credit card.
Vacations or time off will not be prorated or refunded.
An athlete’s account must be current and in good standing to participate in practices, competitions, or special events.
RC reserves the rights to withhold items, deny participation, and remove an athlete from their program for failure to keep up with financial obligations.
Any monies received from an athlete/parent will be applied first to any overdue tuition/fees.
All tuition/fees must be current before an athlete may collect any clothing/uniform or other retail items.
RC reserves the right to turn over all delinquent accounts to a collections agency and the parent/athlete will be responsible for all additional costs incurred.

GENERAL RULES (most applicable to competitive / sport cheer)

We are not responsible for lost or stolen items – please keep valuables at home or in a safe place and DO NOT leave items in the gym after practice.
Athletes are NOT PERMITTED to use their cell phones during practice and are required to turn them on silent until outside the gym.
Sportsmanship: all athletes and parents are expected to be respectful, courteous, and supportive to all other athletes, parents, coaches, officials, judges, and administrators at all times while in and out of the facility and practices.
At events, members, families, and guests of members, are to be courteous to all, including opponents, officials, and the like.
Anyone representing RC will conduct themselves appropriately online/electronically (Facebook, Twitter, Text, Chat, etc). Any inappropriate behaviour by athletes or their guardians, that may affect RC will result in cancellation of registration. This includes the private platform BAND.
Spotting and Coaching – only qualified coaches and instructors are to coach and/or spot any skills unless otherwise directed by staff.
Stunting / Tumbling / New Skills / Flips / Advanced Skills / Related – are not be practiced outside of supervised times with qualified coaches.
Food and Drink – There is to be no food eaten during practice unless advised by a coach. Always bring water. Absolutely no junk food, gum, candy, pop, etc at practice. And all food must be kept in designated eating areas only (while sitting at a table) ABSOLUTELY NO FOOD OR DRINK in any other area!!
Academics – this should be the number one priority not the number one excuse. Make sure that time is managed correctly to allow success in school and with team.

Competitive Cheer Only:

Missing practices for homework or studying is not accepted. Schedule time accordingly around practices. Unacceptable scenario: “Coach, I have a test/project due tomorrow and need to study during practice.”
Practices – given the nature of group stunts, pyramids and choreography, practices are essential, mandatory, and not to be missed. Appointments, specialists, classes, family activities, other sports or activities, and anything else MUST be scheduled around practice, and events time.
Arrive Early/Stay Late – arrive 5 minutes early to practice and plan to stay 10 to 15 minutes when required.
We reserve the right to bench anyone who is not respecting the rules. This includes inexcusable absences like medical appts, other sports, no shows, etc. or behvaiour by family or athletes that could negatively affect RC, its members, staff, and other families.
In case of illness or injury, athletes should plan to attend practice, but may be asked not to participate or attend virtually. Contact your team coach at the first sign of concern.
Special absences MAY be requested in writing minimum 2 weeks in advance and submitted to the coach/manager of the team. The absence may or may not be approved, at the HEAD COACHES discretion.
Absences for any reason will lead to a change in routine. Coaches will decided on a case by case basis what is best for the team as a whole.

HEALTH / INJURIES

All parents of / athletes must:

Provide RC with current health and emergency contact information.
Inform RC of all medical conditions that may limit or prevent their ability to participate in any RC activities.
Notify RC of any injuries sustained as a result of their participation in any sanctioned RC activities.
Provide valid written documentation from a doctor explaining the reason(s) and the duration for which they may be limited or unable to participate in any RC activities.
Provide RC with a list of any medications that they are currently taking.
Refrain from the illegal use of drugs, alcohol, tobacco or any other substances.

Assumption of Risks:

I understand that by participating in the classes, programs, workshops, “open gym” sessions, events or parties, offered by Royal City Cheer and Tumbling Society (RC), I will receive information and instruction about various physical programming, and i recognize that acting on this information or instruction will require the use of RC’s equipment and facilities.
I further understand and am aware of the risks, dangers and hazards associated with or arising from the use of the equipment and facilities of RC and from participation in the activities, including but not limited to: fainting, abnormal blood pressure, musculoskeletal injuries (such as neck and back strains, muscle strains, pulls, tendon and ligament damage, damage to the joints of bones fractures_, paralysis, death, or damage to myself property or to third parties, resulting from”
a) falling and impacting wall surfaces or the ground, including any fixed or mobile objects, or equipment, including both wooden and metal objects, obstacles or equipment;
b) Falling participants or equipments
c) Participation in the physical activity of the sport itself;
d) negligence on the part of other participants and or
e) negligence on the part of RC, its employees, agents, instructors, independent contractors, volunteers (collectively the “Releasees”), including the failure on the part of the Releasees to safeguard or protect the participant or visiting party from the risks, dangers and hazards of the activities.

Release of Liability, Waiver of Claims and Indemnification:

In consideration for RC allowing me / my child to participate in the activities and permitting my use of RC equipment and facilities, and for good and valuable consideration, the receipt and sufficiency of which is acknowledged i agree as follows:
1. to waiver any and all claims that i have or may in the future have against the Releasees and to release the Releasees from any and all liability for any loss, damage, expense, or injury including death that i or my child may suffer, or that my next of kin may suffer resulting form my participation in the activities due to any cause whatsoever, including negligence, breach of contract, or breach of any statutory or other duty of care, including any duty of care owed under the Occupiers Liability Act, RSBC. 1996, C. 337, on the part of the Releasees, and also including the failure on the part of the Releasees to safeguard or protect me / my child from risks, dangers and hazards.
2.To hold harmless and indemnify the Releasees from any and all liability for any damage to property of or personal injury to any third party, resulting from my / my child’s participation in the activities.
3. This agreement shall be effective and binding upon my heirs, next of kind, executors, administrators, and representatives, in the even of my / my child’s death or incapacity.
4. This agreement limits the liability of RC employees, agents, instructors, or independent contractors (the “Agents”) to the same extent as it limits the liablity of RC, even though the Agents are not formally parties to the Agreement;
5. In entering into this agreement, I am not relying upon any oral or written representations or statements made by the Releasees with respect to the safety of the activities other than what is set forth i this agreement
6. This agreement supersedes any prior agreement or understanding between the parties
7. This agreement and any rights, duties and obligations as between the parties to this agreement shall be governed by and interpreted solely in accordance with the laws of the province of British Columbia and no other jurisdictions; and
8. Any litigation involving the parties to this agreement shall be brought solely within the province of British Columbia and shall be within the exclusive jurisdiction of the courts of the province on British Columbia.

I have read and understand this agreement and I am aware that by signing this agreement i am waiving certain legal rights which I or my heirs, next of kin, executors, administrators and representatives may have against the Releasees.

Photo / Video Release

I consent and authorize RC, its employees, agents, instructors or independent contractors to take still pictures, motion pictures, sound recordings, and /or video recordings of the participant and to use and adapt such materials in its educational and recreational programs and/or in promoting RC programs or activities at any time or place and in any medium in the future. I agree to indemnify, hold harmless, and release RC and its agents, from any and all claims arising from such material.

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