The Leading Camp Management Software

Amilia is more than just a camp registration software, it combines online registration, payments, staff & facility scheduling, attendance tracking and more to create an all-in-one solution for camp management. Its easy-to-use interface gives you - and parents - access to what you need, when you need it. Because your campers deserve a great experience, and so do you.

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Flexible online registration, ready to handle the rush

SmartRec can handle a high volume of registrations with ease, ensuring that families can sign up for your camp without any technical issues. Manage demand with our flexible drop-in options, priority registration, and automated wait lists. Our configurable forms are integrated into the registration process, allowing you to collect all the necessary information from families.
  • Flexible drop-in options
  • Priority registration
  • Automated wait lists
  • Configurable forms
  • Multi-camper check-out
  • Online store for camp merchandise or add-on services.
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Ensure your campers’ safety

We understand that safety and security are paramount when it comes to running a successful camp. That is why our solution includes functionalities such as camper check-in and check-out, and capacity limits. Our registration process also includes forms that help you collect key information about each camper, including medical information, which is accessible to your staff via our mobile app or easy printout.

  • Attendance tracking
  • Camper check-in and check-out
  • Authorized guardian validation
  • Capacity limits
  • Medical information accessible via mobile app or easy printout
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Stress-free days at camp thanks to smooth operations.

Simplify your management tasks so that you can focus on creating unforgettable experiences for your campers. Our flexible programming capacities allow you to easily mass edit and duplicate activities, while our comprehensive facilities management ensures that everything runs smoothly. From hiring, training, and managing your staff to maintaining clear communication with your participants, we got this.

  • Flexible programming
  • Facilities management
  • Staff recruitment and management
  • Easy communication with parents
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Get paid on time with SmartRec's all-in-one payment solution.

Everyone's payment needs are unique, which is why our comprehensive payment solution provides you with the flexibility to create customized payment plans that work for you. With a wide variety of discount options, you can incentivize parents and participants to make payments on time! Our solution also takes care of financial reporting and recurring billing, so you can focus on growing your business. Say goodbye to manual reminders and late fees, as our automated reminders help ensure payments are made on time.

  • Flexible options including installment plans, credit card, debit and eCheck payments
  • Over 15 discount and promotion types
  • Recurring billing
  • Comprehensive financial reporting.
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Get customer support you can count on.

Change can be scary, and so can software. At Amilia, we make sure you get quick access to real people whenever you need it via chat, email, or phone. Have suggestions for improvements or additions to the platform? We also believe in working directly with our customers to constantly develop our products and ensure that we meet their ever-changing needs.

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"Amilia is an intuitive platform that helps us grow our registrations. Our summer staff have never had an easier time managing operations."
Frédéric Dyotte Director of Operations, Camp Mariste
"SmartRec has allowed our business to grow because I wouldn't have been able to with the way I was working. The software is saving us crucial time, about 5 hours a day!"
Veronica cowen camp funderblast
Veronica Cowen Owner & Founder at Camp Funderblast
"We transitioned to Amilia in 2020 and the wait list management now is night and day, because SmartRec does it automatically"
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Sara Haverkamp Administrator and Coach, SANCA Seattle

The Camp Management Software made for today’s camp

SmartRec is an all-in-one software built for managing camps. Plan your programming, process online registrations, manage schedules, automate payments and more. Even parents will love our platform.

  • Online Registrations

    Process 1000s of camper registrations in minutes without slowdowns or disruptions.

  • Wait Lists & Drop-ins

    Manage demand and offer flexible programming.

  • Digital Forms

    No more chasing permission slips or health forms.

  • Automated Billing & Payment

    Minimize repetitive tasks with automated and flexible payment options for parents.

  • Check-in & Check-Out

    Track camper attendance & validate authorized pick-ups.

  • Facility and staff management

    Hire, train and manage your staff and manage your facilities.

Top-Rated in 1,000+ reviews

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Frequently Asked Questions

Need more help? Contact one of our Solution Advisers.

  • What is camp management software?

    Camp management software is a comprehensive tool that helps camp administrators manage various aspects of their operations, including registration, payments, scheduling, attendance tracking, and communication with parents and staff.

  • How does camp registration software work?

    Camp registration software allows parents to register their children for camp online, make payments, fill out necessary forms, and manage their accounts. Administrators can manage and track registrations, create schedules, and communicate with participants.

  • What are the benefits of using camp management software?

    The benefits include streamlined registration processes, automated billing, improved communication, efficient staff and facility management, and enhanced safety and security measures.

  • Can SmartRec handle high volumes of camp registrations?

    Yes, SmartRec is designed to handle high volumes of registrations efficiently, ensuring a smooth experience for both administrators and parents during peak registration periods.

  • What features should I look for in camp management software?

    Key features to look for include online registration, payment processing, attendance tracking, staff scheduling, facility management, automated billing, and robust reporting tools.

  • Can I customize the registration forms with SmartRec?

    Yes, SmartRec allows you to create configurable forms that can be customized to collect all necessary information from families during the registration process.